Responsible Body

The responsible body within the meaning of data protection laws, in particular the EU General Data Protection Regulation (GDPR), is

systags GmbH
Hauptstr. 207
44892 Bochum
Phone: +49 (0) 234 - 52 00 43 30
info@systags.de

Type, scope, and purpose of processing server log data

Every access to our website and every retrieval of a file stored here are logged to enable the use of the website.

The following are logged in detail:

• Name of the accessed page
• Date and time of retrieval
• Amount of data transferred
• Duration of the visit
• Notification of successful retrieval
• Requesting domain
• IP address (in anonymized form)
• Browser and
• operating system used
• Device type (tablet, smartphone, etc.)
• Device brand and model

This data is not merged with other data sources. The only recipients of the data are the responsible body and, if applicable, contract processors.

The server log data is automatically deleted after 90 days.

Type, scope, and purpose of processing personal data when contacting us (e.g., using the contact form on our website or by email)

If you contact us with any questions, e.g., via the contact form or email, you give us your voluntary consent for the purpose of contacting you. Providing a valid email address and your name is required for this purpose. This serves to assign the request and subsequently answer it. Providing further data is optional. The information you provide, including the personal data you submit, will be stored for the purpose of processing the request, for possible follow-up questions, in the event of a legal obligation, and for legitimate commercial interests.

To protect the security of your data during transmission via the contact form on our website, we use state-of-the-art encryption methods (e.g., SSL) over https.

Processing of personal data and third parties

We process your personal data only for the purposes stated in this privacy policy. We will only share your personal data with third parties if:

• You have provided your you have given your express consent
• processing is necessary to perform a contract with you
  
• processing is necessary to fulfill a legal obligation

processing is necessary to fulfill a legal obligation

Your personal data will not be transferred to third parties for purposes other than those stated.

Deletion or Blocking of Data

We adhere to the principles of data avoidance and data economy. We therefore only store your personal data transmitted via the contact form, by email, or by any other means for as long as necessary to achieve the purposes stated here, until you request deletion, revoke your consent to storage, there is no longer a need to store the data, or as required by the various retention periods stipulated by law. After the respective purpose no longer applies, or you request deletion or revoke your consent to the processing of your personal data, or after these periods have expired, the corresponding data will be routinely blocked or deleted in accordance with legal regulations.

Your Rights as a Data Subject

You can exercise the following rights at any time:

• Information about your data stored by us and its processing
• Correction of incorrect personal data
• Deletion Your data stored by us
• Restriction of data processing, provided we are not yet permitted to delete your data due to legal obligations
• If you have given us voluntary or other consent, you can revoke it at any time with future effect; the legality of the data processing carried out up to the time of revocation remains unaffected by the revocation
• To have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to third parties (data portability), provided you have consented to data processing or have concluded a contract with us
• You can contact your responsible supervisory authority with a complaint at any time
  

An informal email is generally sufficient for the deletion or revocation of your consent to the processing of your personal data. Otherwise, the statutory provisions apply.

Data protection information in the application process

We process applicant data only for the purpose and within the scope of the application process in accordance with legal requirements. Applicant data is processed to fulfill our (pre-)contractual obligations within the application process.

The application process requires applicants to provide us with their applicant data. The necessary applicant data is derived from the job descriptions and generally includes personal information, postal and contact addresses, and the documents required for the application, such as a cover letter, resume, and references. Applicants can also voluntarily provide us with additional information.

By submitting their application to us, applicants consent to the processing of their data for the purposes of the application process.

The data provided by applicants may be further processed by us for the purposes of the employment relationship in the event of a successful application. Otherwise, if the application for a job offer is unsuccessful, the applicants' data will be deleted. Applicants' data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time.

Subject to a legitimate revocation by the applicant, data will be deleted after a period of six months so that we can answer any follow-up questions regarding the application and fulfill our documentation obligations under the Equal Treatment Act.

Existence of automated decision-making

As a responsible company, we do not use automated decision-making or profiling.

Changes to our data protection policy

We reserve the right to amend this data protection policy with future effect to ensure that it always complies with current legal requirements or to implement changes to our services in the data protection policy, e.g., when introducing new services. The current version is always available on our website. Please visit our website regularly and inform yourself about the applicable data protection regulations.

As of: June 5, 2019

Questions about data protection

If you have any questions about our data protection measures, please send us an email to the email address provided or contact our data protection officer.

Mr. Sander Dekker
systags GmbH
Hauptstr. 207
44892 Bochum
datenschutz@systags.de